This data protection declaration serves to fulfill the information obligation required under Article 13 EU GDPR when collecting data from data subjects at the time of collection.

Name and address of the person responsible

Technical University of Darmstadt
Karolinenplatz 5
64289 Darmstadt

Phone: +49 6151 16-01

If you have any questions or complaints about data protection, you can contact the data protection officer at the Technical University of Darmstadt.

Contact details of the data protection officer

Darmstadt University of Technology

The official data protection officer
Karolinenplatz 5
64289 Darmstadt


Rights and complaints

You have the right to complain to the responsible supervisory authority in the event of data protection problems.

Contact address of the supervisory authority of the Technical University of Darmstadt:

The Hessian Data Protection Officer
PO Box 3163
65021 Wiesbaden

Email to HDSB (link to the contact form for the Hessian data protection officer)

Phone: +49 611 1408-0
Fax:+49 611 1408-611

You have the following rights towards the Technical University of Darmstadt with regard to your stored personal data:

  • Right to information,
  • Right to correction or deletion,
  • Right to restriction of processing,
  • Right to withdraw your consent,
  • Right to object to processing,
  • Right to data portability, in a common, structured and machine-readable form (from May 25, 2018).

Type of stored data, purpose and legal basis, deletion periods

Handling of personal data

Personal data is information that can be used to identify a natural person, i.e. information that can be used to identify individuals. This includes, in particular, names, email addresses, personal numbers, matriculation numbers or telephone numbers. But also data on preferences, hobbies, memberships or information about websites that have been visited count as personal data.

We only collect, use and pass on personal data if this is permitted by law or if the users have consented to the data collection.

You can find out more about the use of personal data for students and doctoral candidates at:

The data of the employees of the Technical University of Darmstadt for the purpose of personnel administration, teaching, research and examination activities are collected and processed on the basis of the Hessian University Act, the Enrollment Ordinance of the State of Hesse, civil service and personnel law regulations.

Handling of application data for an employment relationship

Applicants’ data are collected and processed for the proper implementation and until the application process has been completed in accordance with the principles of selection of the best and for any subsequent establishment of an employment relationship. The data is processed on the basis of the General Data Protection Regulation (GDPR) and the Hessian Data Protection and Freedom of Information Act (HDSIG).

The application data will be stored after the collection for as long as this is necessary, taking into account the relevant retention periods for the respective task fulfillment, possibly also with regard to documentation obligations. The transmitted / provided data is regularly deleted after six months at the latest if there is no employment relationship.

Recipients of personal data (Art. 4 No. 9 GDPR)

The application data will be passed on to:

  • the department, the department, the facilities or the area to which the applicant has applied,
  • the Department of Personnel and Legal Affairs (Dec. VII),
  • the staff council, the equal opportunities officer, if necessary the representatives for severely disabled persons and if necessary the youth and trainee representatives to safeguard the respective rights of participation.

Access data / server log files

When accessing the pages of this web server, the following data is generally stored in the server log files:

  • IP address
  • Date and Time
  • Client browser type
  • URL of the page accessed
  • If applicable, the error message for the error that has occurred
  • If necessary, the requesting provider

These data are used exclusively for the purpose of checking functionality, security and troubleshooting. This use is based on EU GDPR Article 6 Paragraph 1 c).

All log files are automatically deleted or anonymized after 10 days at the latest.


In order to contact members of the Technical University of Darmstadt (for example using the contact form or email), your details will be stored for the purpose of processing the request and in the event that follow-up questions arise. After processing your request or after fulfilling the legal obligation or the service used, the data will be deleted, unless the storage of the data is to implement the legitimate interests of the Technical University of Darmstadt or on the basis of a legal requirement (e.g. law, ordinance, statute of the Technical University etc.) required.